A side panel that opens next to your practice software. It reads today's appointments off the screen, records the consult, drafts the SOAP note, and pushes it back into the record once you approve it. Exam tools fill themselves in from what you say. Care plans and results explanations are drafted for the pet owner app, and you review every one before it goes. It is the same AI engine that takes your bookings and screens every reason for visit, one AI that knows your clinic, end to end.
And the scribe you can talk to, say “Hey Apex” and it answers out loud, mid-consult.
Hands-free from the first hello to the final sign-off, and the vet always has the last word.
Start a consult recording and focus on the animal in front of you. No typing, no clicking through fields.
The consult is drafted into structured clinical notes, ready in your workflow seconds after you finish.
Notes are drafts for review, never auto-finalised. You read, edit and sign off before anything is saved.
The ApexHQ Vet Chrome extension opens as a panel beside your practice management software. Nothing to install on the server, no PMS migration, no retyping between two systems.
The panel reads the screen you are already looking at and works from it. Open a patient, press record, approve the note, and it lands back in the practice software. Anything you approve can also go to the owner's pet owner app.
The panel picks up today's list from the PMS page, so you start each consult from the right patient without searching.
Record, review the SOAP note, approve it, and the panel writes it into the patient's record in your practice software.
Capture an invoice, a prescription or a lab result off the PMS page and send it to the owner's ApexHQ Vet app in a tap.
Hands on the animal, gloves on, eyes on your patient. Say "Hey Apex" and ask anything about the case. Apex answers out loud from this patient's own records and today's consult, then keeps listening so you can ask the next thing.
Most scribes record and write. Apex does that, and answers back. Ask for a weight, a past result, the medication you started last visit, or a quick history, without touching a screen.
Ask out loud and hear the answer back. Nothing to type, scroll or tap while you're examining the patient.
Answers come from this patient's own history and today's consult. If something isn't recorded, Apex says so, it never invents a weight, dose or date.
Say "Hey Apex" once, then follow up naturally, "and her heart rate?", "what did we start her on?", with no need to repeat yourself.
Appointments arrive pre-briefed, whether they were booked on your ApexHQ Vet page, straight in your PMS, or picked up by the side panel. Open the booking, press record, the engine does the rest.
Every booking lands in the consult portal with an AI summary for the vet or nurse, who's coming, why, and what's worth knowing. On the day, open it and start recording, in the room or from your phone.
Online bookings, PMS bookings and the side panel's schedule all flow in, one diary, no re-typing.
The side panel in the consult room, or the mobile scribe app on iOS and Android on a farm call, they sync to the same case.
Recordings and records are encrypted and stored in Australian AWS data centres.
Stop the recording and the full transcript is ready in moments. Choose the template, SOAP, discharge, referral, phone consult or one of your own, and the engine writes the note your way, section by section.
Searchable, attached to the case, and the source of every generated document.
Regenerate, shorten, lengthen or reformat any single section, not the whole note.
For Review → Approved → Exported. The vet signs off every record.
Pick the note you need, pull in everything that happened, and finalise, without leaving the case.
Generate a structured SOAP note, a discharge summary, a referral letter or a phone consult note, then reshape it in a tap. Build your own note and care-plan templates so every vet in the clinic writes the same way. Export a polished discharge PDF for the owner.
Standard SOAP, Discharge Summary, Referral Letter and Phone Consult out of the box, plus your own note and care-plan templates.
Regenerate, or make it shorter, longer or more formal.
A branded summary for the owner, ready to send or print.
A consult is rarely one recording. ApexHQ Vet gathers the recording, any phone calls, uploaded files and the patient's medical history, then drafts from all of it together.
Recordings, calls, uploads and medical history in one case.
Phone the owner straight from the consult, no separate app, with caller-ID control. The call is transcribed straight into the record, just like the consult.
For Review → Approved → Exported, so nothing slips.
Say what you find during the exam and the charts update from the consult. You check them, correct anything, and sign off. Nothing is saved without you.
A dog, cat or rabbit odontogram populated from what you say chairside: missing teeth, fractures, calculus grades, extractions. Every tooth in Triadan numbering, every finding traceable to the transcript.
A patient-level mass register. Each lump is pinned on a body silhouette with size, location and notes, so you can see how it changes visit to visit.
Lesions, alopecia and wounds marked on the same silhouette, with the description captured from the consult rather than typed afterwards.
The score you call out during the exam is recorded against the visit, alongside weight, so the trend is there next time without looking for it.
Multi-pet consults are common and messy. Record the whole visit once and the engine works out which findings belong to which animal, then drafts one note per patient. You review each one separately and approve them separately.
No stopping and starting between animals.
Each patient gets its own SOAP note, prescriptions and exam findings.
Nothing goes to the record, or the owner, until you have checked it.
The engine listens like a sharp colleague, it catches the clinical details, preps the paperwork, and double-checks the things humans miss at 6pm on a Friday.
Mention a medication during the consult and it's already in the prescription tab when you finish, detected from the conversation, checked against an Australian formulary, waiting for your approval. Nothing is ever issued without you.
No typing, the consult itself populates the medication list.
Everything sits in a review state, one click to approve, edit or discard.
Doses are checked against our own Australian formulary. Anything outside the expected range, or a medication that doesn't fit the consult, is flagged for a second look. It flags, you decide.
For returning patients, the engine prepares a briefing before you open the door, last visits, medications, weight trend, and what happened last time. No digging through records mid-consult.
An AI summary of every previous visit, in seconds.
Weight, medications and findings tracked across visits.
Old records, lab reports, referral docs, the AI reads them and files them into the patient's record.
Every consult has a copilot riding along, and so does the whole clinic.
Ask anything mid-consult, about the patient, the transcript, the case. Then let it do the paperwork: pet owner emails, discharge instructions, referral letters, care plans and plain-language results explanations, drafted from the consult itself and ready to send without leaving the platform. The vet reviews every one before it goes.
Query the case, the history or the transcript while you work.
A care plan and a results explanation are drafted from the consult in plain language. You review, edit and send them to the owner's ApexHQ Vet app. Nothing is published automatically.
Emails, discharge instructions, referral letters and history briefs, drafted from the consult and sent from the platform.
Keyword rules read the booking reason and act on it, showing an informative notice, or stopping an emergency from being booked online and telling the owner to call.
Understands what the visit is actually for.
Show a notice, "please bring a fresh urine sample", or block emergencies with a call-the-practice message.
Draft pet owner messages in your clinic's tone in seconds.
Beyond the consult room: ask questions across every record, pull reports and surface the patients who need a follow-up, a manager's view of the practice.
“What's this patient's history?”, answered from every consult record.
Spot trends across the clinic and generate reports on demand.
Surface who's due, then turn it straight into a task.
The mobile scribe app for iOS and Android. Today's schedule, consult records, the AI assistant and tasks, all in one place. Start a consult, record, review a SOAP note and call an owner without sitting down at a desk.
Today's appointments, pulled live from your PMS. Start a consult in a tap.
Consult-note history with review status, plus a shared task tracker.
Record, generate notes and query the clinic assistant from anywhere, on iPhone or Android.
Clearly labelled roadmap, not available today, but where we're heading.
Score the likelihood of a no-show and trigger smarter, better-timed reminders for at-risk appointments.
Richer clinic dashboards and cross-clinic benchmarks for groups running multiple locations.
Every AI note is reviewed by a vet.
Nothing is saved without sign-off.
Encrypted in transit and at rest, in Australian AWS data centres.
Your AI data trains nothing.
AI-generated records are marked.
See AI Assistance work end-to-end in a 20-minute demo. No obligation.